From tender discovered to workforce deployed.
One continuous workflow. Public procurement data is ingested from official machine-readable sources, classified, assessed against real workforce capacity, prosecuted in a bid room, and on award turned into live assignments.
Walk the stages below. Data shown is illustrative.
CanadaBuys tender ingested and classified
Official machine-readable procurement data is pulled on a schedule, normalized and deduplicated. Amendments and closing-date changes are detected against the previous snapshot, and the government record stays authoritative.
- Tender ID
- CB-2026-HC-00418
- Buyer
- A federal correctional buyer
- Title
- Nursing services, provincial institutions (RN / RPN / NP)
- Closing
- 14 Oct 2026, 14:00 ET · 28 days
- Security
- Enhanced reliability status required
Classified as healthcare workforce services, correctional vertical, Ontario region. Confidence high, GSIN and service description both match prior awards we track.
- GSIN R019D, health care services
- Comparable notices from this buyer in prior years
- No amendment detected since publication
Operations triages the inbox. Nothing advances without a person marking it Relevant.
Requirement measured against real workforce capacity
The tender-to-workforce engine turns the stated requirement into a supply question: who is qualified, credential-ready, available, geographically suitable and cleared for these facilities, and where the gaps are.
- Required
- 25 RN · 10 RPN · 5 NP
- Total qualified
- 41 RN · 22 RPN · 7 NP
- Credential ready
- 28 RN · 16 RPN · 4 NP
- Cleared for facilities
- 19 RN · 11 RPN · 3 NP
- Known gap
- 1 NP; 6 RN screenings in progress
Capacity supports a compliant bid on RN and RPN volumes. NP coverage is short by one and depends on a BC-to-ON licence transfer already filed. Commercially viable at the published rate ceiling.
- Verified credential records, live
- Facility screening register
- Availability calendar, next 90 days
- Rate card vs. historical award values
This is an internal assessment, never a government score. A bid manager decides pursue, monitor, partner or decline.
One workspace per pursuit
Requirements, addenda, compliance matrix, evidence, workforce plan, pricing, proposal, approvals and submission live in a single auditable workspace. The compliance matrix flags what has no evidence attached yet.
- RN staffing capacity
- Mandatory · Workforce report · Operations · Ready
- Insurance certificate
- Mandatory · $5M liability · Finance · Ready
- Comparable experience
- Mandatory · 3 case studies · Proposal · In review
- Security screening
- Mandatory · Screening register · Compliance · Gap
- Pricing schedule
- Mandatory · Rate card v4 · Finance · Ready
Requirements extracted into 34 matrix rows; 31 have evidence attached. Draft sections are written only from approved company knowledge, the assistant cannot invent evidence, and it flags unsupported claims before internal review.
- Tender documents and 2 addenda
- Approved capability library
- Prior submissions for this buyer
Internal approval is explicit and recorded. AI never submits a government bid.
Award becomes an operating contract
On award, contract terms become machine-readable operating rules: rate cards, credential requirements, insurance thresholds, SLAs, billing and cancellation rules, PO requirements and renewal dates.
- Term
- 1 Dec 2026 – 30 Nov 2028, two 12-month options
- Facilities
- 4 institutions, Ontario region
- Workforce
- 40 professionals at steady state
- Billing
- Semi-monthly, PO required per facility
- SLA
- Replacement offered within 4 h of cancellation
Obligations monitored continuously. Two alerts configured: insurance certificate expiry at 60 days, and renewal option notice at 120 days before term end.
- Executed contract and schedules
- Rate card v4
- Facility requirement profiles
Finance and operations confirm the rules before the contract goes live.
Contract to assignments, shifts and payment
Contract workforce requirements open as opportunities, first to the pre-contract opportunity pool that helped size the bid. Professionals accept, the client confirms, and assignment, schedule, timesheet, invoice, payment and earnings all trace back to this tender.
- Pool interest
- 63 professionals, gathered pre-award
- Offers sent
- 44 · accepted 38 · declined 6
- Assignments live
- 38 across 4 facilities
- Coverage tonight
- 38 required · 35 confirmed · 2 at risk · 1 unfilled
- Lineage
- Invoice → shift → assignment → request → contract → tender
One RN seat unfilled tonight. Three cleared, credential-ready RNs can arrive by shift start; the replacement engine has drafted offers in priority order.
- Availability calendar
- Facility clearance register
- Contract cancellation and replacement rules
A coordinator sends the offers. The client confirms the replacement. Both actions are written to the audit log.